Data Protection Policy
Privacy and Data Retention Policy
Effective Date: 13 September 2023
1. Introduction
At Pevensie Consulting Ltd, we are committed to protecting the privacy and confidentiality of our clients' personal and financial information. This Privacy and Data Retention Policy outlines our practices concerning the collection, use, retention and protection of data. We strictly adhere to applicable data protection laws and regulations.
2. Information We Collect
We collect and process various types of personal and financial data from our clients, including but not limited to:
- Contact Information (name, address, phone number, email)
- Financial Information (income, expenses, assets, liabilities)
- Tax Records (tax returns, supporting documents)
- National Insurance Numbers and Tax Reference Numbers
- Any other information required for tax advisory and compliance purposes
3. Purpose of Data Collection
We collect and process your data solely for the following purposes:
- Providing tax advisory and compliance services
- Preparing and filing tax returns and accounts.
- Communicating with you regarding tax matters
- Complying with legal and regulatory obligations
- Improving our services and client experience
- Protecting against fraud and unauthorised access
4. Data Retention
We retain your personal and financial data for as long as necessary in order to fulfil the purposes referenced in Section 3 and to comply with legal and regulatory requirements. The specific retention periods may vary depending on the nature of the data and applicable laws. However, we generally retain data for a minimum of 5 years. Specific retention periods include:
· Copies of identity and other documents required for anti money laundering regulations – 5 years from when our business relationship ends.
· Financial information, tax records, tax and social security identification numbers – 6 years from the end of the accounting or tax year to which they relate.
5. Data Security
We employ reasonable administrative, technical and physical safeguards to protect your data from unauthorised access, disclosure, alteration or destruction. We regularly review and update our security measures to ensure the ongoing integrity and confidentiality of your data.
6. Sharing of Information
We may share your data with third parties, including Companies House, UK tax authorities and, where, appropriate non-UK tax authorities to fulfil our contractual and legal obligations. We do not sell or license your personal information to any third party for marketing purposes.
On occasion, we may consult other tax advisors on specific specialist areas. In such cases, we will not normally share personal information. Where this is necessary, we will seek your consent first.
If you would like us to share your personal information with other parties, for example a family member or business partner, we will require your specific consent in writing.
7. Your Rights
You have certain rights regarding your personal data, including:
- The right to access and obtain a copy of your data.
- The right to rectify inaccuracies in your data.
- The right to request the erasure of your data (subject to legal obligations).
- The right to restrict or object to the processing of your data.
- The right to data portability.
To exercise any of these rights or if you have any questions or concerns about your data, please contact us.
8. Changes to this Policy
We may update this Privacy and Data Retention Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website and the revised policy will be effective upon posting.
9. Contact Us
If you have any questions or concerns about this policy or our data practices, please contact us at: graham@pevensietax.com
By choosing Pevensie Consulting Ltd, you entrust us with your personal and financial information and we are committed to maintaining the highest standards of data protection and privacy.
